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Windsurfing New Zealand Constitution

NEW ZEALAND WINDSURFING ASSOCIATION INCORPORATED

RULES

1 INTERPRETATION

"Act" means the Incorporated Societies Act 1908 as amended from time to time;

"Annual Financial Statement" means the Annual Financial Statement to be approved by the Members and delivered to the Registrar of Incorporated Societies under section 23 of the Act;

"Associate Member" means a member of the type referred to in Rule 4.5;

"Association" means the New Zealand Windsurfing Association Incorporated;

"Honorary Member" means a member of the type referred to Rule 4.4;

"Individual Member" means a member of the type referred to in Rule 4.3;

"Member Club" means a member of the type referred to in Rule 4.2;

"Members" means the members of the Association from time to time;

"Officers" means the President, Vice-President, Secretary and Treasurer of the Association appointed pursuant to Rule 15;

"Prescribed" means prescribed by the National Committee;

"Region" means any of the following seven areas:

1. Northland/Auckland (including Whangarei, North Shore City, Auckland City, Waitakere City and Manukau City);

2. Bay of Plenty/Central North Island (including Tauranga, Rotorua and Taupo);

3. Western North Island (including New Plymouth and Wanganui);

4. Eastern North Island (including Gisborne, Napier and Hastings);

5. Wellington and Upper South Island (including Wellington, Nelson and Picton);

6. Central South Island (including Christchurch and Timaru);

7. Lower South Island (including Queenstown, Dunedin and Invercargill);

"Regional Representative" means a representative of the type referred to in Rule 5.1.2;

"Representative" means a representative of the type referred to in Rule 5.1.1.

To cater for the situation where Member Clubs are not exclusively dedicated to windsurfing, any reference in these Rules to a member of a Member Club is to be read as a reference to those members of the Member Club whose primary reason for belonging to the Member Club is his or her involvement in windsurfing.

2 NAME

The full name of the Association shall be the New Zealand Windsurfing Association Incorporated.

3 OBJECTS

The objects of the Association are to:

3.1 encourage and promote New Zealand windsurfing.

3.2 establish standards of safety, environmental care, public relations and conduct both on and off the water, in relation to windsurfing.

3.3 encourage and promote windsurfing training programmes, instruction programmes and skills enhancement.

3.4 co-operate and/or affiliate with any other bodies with similar objects, to more effectively facilitate the achievement of these objects.

3.5 encourage and promote regular communication among the Members to further the stated objects of the Association.

3.6 promote and safeguard the interests of the Members and New Zealand windsurfer sailors in general.

3.7 develop, promote and encourage associations of windsurfer sailors in a particular locality or who have a common interest in a particular type of make or model of windsurfer or windsurfing activity.

3.8 encourage and promote participation of New Zealand (and overseas) windsurfer sailors in local, national and international competition.

4 MEMBERSHIP

4.1 The minimum number of Members shall be 15 or such other number as is required by the Act from time to time, but there shall be no maximum number.

4.2 Subject to Rules 4.3, 4.4 and 4.5, only clubs which meet the following criteria may be Members of the Association:

4.2.1 the club must be an organised body of individuals;

4.2.2 the primary focus of the club must be on sailing, watersports or similar recreational activities, and if the club is not exclusively dedicated to windsurfing then there must be an identifiable branch or subdivision of the club which is dedicated to windsurfing;

4.2.3 the club must have objects which are similar to and not inconsistent with the objects of the Association;

4.2.4 the club must have the minimum number of members prescribed from time to time by the National Committee;

4.2.5 the club must be approved by the National Committee in its sole discretion as a suitable body for admission to membership of the Association.

4.3 In exceptional circumstances, individuals may be admitted to membership of the Association. Those circumstances will be determined from time to time by the National Committee and may include:

4.3.1 residence overseas;

4.3.2 remoteness from populated areas;

4.3.3 conscientious objection.

4.4 There may also be Honorary Members of the Association, who are individuals granted honorary membership status by the Members in recognition of some extraordinary contribution made to the Association or to New Zealand windsurfing in general.

4.5 There may also be Associate Members of the Association who do not meet the criteria for membership specified above, such as overseas windsurfing associations, New Zealand associations with an interest in water sports, safety or recreation, and organisations which provide grants or similar funding, and Associate Members shall have such rights and privileges, and shall be subject to such obligations, as may be determined from time to time by the National Committee.

4.6 Member Clubs are entitled to the following benefits and privileges:

4.6.1 the right to attend, speak at and vote at general meetings through their Representative or Representatives;

4.6.2 the right to vote on Members' resolutions through their Representive or Representatives;

4.6.3 the right to vote on the selection of their Regional Representative to the National Committee;

4.6.4 the right to receive relevant Association publications.

The Member Clubs are to serve as the point of communication between their own members and the Association. The Member Clubs will be responsible for distributing to their members all newsletters and other publications issued by the Association, for convening meetings and functions of their own members, for organising the selection of their Representative or Representatives, for paying to the Association the prescribed subscription or membership fee, and for providing up to date details to the Association of their current members.

4.7 Individual Members are entitled to the same benefits and privileges as Member Clubs, except the right to select a Regional Representative to the National Committee. Individual Members are entitled to have a Representative or Representatives to attend, speak at, and vote at general meetings and to vote on Members' resolutions, in the same manner as Member Clubs. However in recognition of the practical difficulties involved in selecting a Representative where the Individual Members are dispersed throughout the world and do not have the opportunity to meet regularly, the Secretary will serve as the Representative of the Individual Members unless the Individual Members by majority vote appoint another eligible person or persons to be their Representative or Representatives.

The Secretary or the appointed Representative or Representatives (as the case may be) will in turn be responsible for seeking the views of the Individual Members, advising them of matters of interest or concern, and generally acting in what he, she or they reasonably believe to be in the best interests of the Individual Members as a whole, with appropriate assistance from the Association. Individual members will be personally responsible for payment of subscriptions, membership fees and any other payments due to the Association in respect of their membership, and will be personally entitled to receive all relevant Association publications.

4.8 Honorary Members shall be entitled to attend and speak at general meetings and to receive relevant Association publications, but not (unless they are also Individual Members or bona fide members of Member Clubs) the right to vote whether personally or through a Representative.

4.9 Associate Members shall be entitled to such rights and privileges as may be determined from time to time by the National Committee.

4.10 The Secretary shall maintain the register of Members in accordance with the requirements of the Act.

5 MEMBERS' REPRESENTATIVES

5.1 There shall be the following two types of representatives:

5.1.1 a Representative of a Member Club or the Individual Members who is empowered to attend, speak at and vote at general meetings and to vote on Members' resolutions, on behalf of the Member Club or Individual Members he or she represents;

5.1.2 a Regional Representative selected by the Member Clubs whose headquarters are located within one of the seven Regions, who shall represent that Region on the National Committee.

5.2 If a Member Club does not have at least 15 bona fide members of its own, or if the Individual Members do not number at least 15, then that Member Club or the Individual Members (as the case may be) will be entitled to appoint a Representative but that Representative will not be entitled to vote at general meetings or vote on Members' resolutions although he or she may attend and speak at general meetings.

5.3 Any Member Club which has at least 100 bona fide members of its own, and the Individual Members if they number 100 or more, may appoint two Representatives instead of one, but will not have any greater right to select a Regional Representative than they would have had if they had less than 100 bona fide members. Where the Secretary is the Representative of the Individual Members, he or she will be the sole Representative of the Individual Members regardless of their number, but will be entitled to cast two votes if the Individual Members number 100 or more.

5.4 Any eligible person may be an Officer, a head of a subcommittee, a Representative and a Regional Representative (or any lesser combination of the above) all at the same time. At general meetings or whenever a Members' postal vote is proposed, only the duly elected Representatives of the Member Clubs and the duly elected Representatives of the Individual Members (or their proxies) may vote, and each Representative shall have one vote. At National Committee meetings or whenever a vote of the National Committee members is proposed, each member of the National Committee (or his or her proxy) may cast a vote and a person who is a member of the National Committee in more than one capacity may cast one vote in each capacity.

5.5 No one may be a Representative or a Regional Representative unless he or she is an Officer, a bona fide member of a current Member Club or is a current Individual Member. No Representative or Regional Representative appointed by one or more Member Clubs may cast a vote while the Member Club or any of the Member Clubs who appointed him or her has failed to pay any subscription or other payment due to the Association, after payment has been requested in writing by any Officer. No Representative appointed by the Individual Members may cast a vote while that Representative has failed to pay any subscription or other payment due to the Association, after payment has been requested in writing by any Officer.

5.6 A Representative or a Regional Representative may be appointed for any period not exceeding three years and will be eligible for reappointment on the expiry of his or her term unless those responsible for electing a new appointee decide otherwise. Where the Secretary is the Representative of the Individual Members, the Secretary's appointment will continue until terminated in accordance with clause 4.7.

6 SUBSCRIPTIONS

6.1 Members shall be required to pay to the Association such annual subscriptions as may be determined from time to time by the National Committee in respect of the financial year in question. Unless the National Committee determines otherwise, a Member joining the Association at any time during a current financial year shall be required to pay the full annual subscription. In setting the annual subscription, the National Committee may differentiate between the various categories of Members, and between persons or bodies who are resident in New Zealand, and those resident overseas.

6.2 Unless otherwise determined by the National Committee, the subscription payable by each Member Club shall be a fixed charge multiplied by the number of current members of that Member Club. The Member Club will be responsible for advising the Association of the number and identity of its members (and any other data on those members which the National Committee may reasonably require) and for seeking reimbursement from them of their share of the subscription payable by the Member Club to the Association.

6.3 Any Member Club which has failed to pay its subscription or any other sum payable to the Association when due may have its entitlement to vote at any general meeting or on any Members' resolution suspended by the National Committee until such time as payment is made in full.

7 TERMINATION OF MEMBERSHIP

7.1 Membership of the Association shall automatically terminate if the Member in question:

7.1.1 dies or (if a club,an incorporated society or other similar body) ceases to exist;

7.1.2 resigns by notice in writing to the Association;

7.1.3 fails to pay the relevant annual subscription within two months of being requested in writing to do so by the Association or any member of the National Committee;

7.1.4 does anything which in the opinion of the National Committee in its absolute discretion is likely to seriously harm the reputation of the Association or New Zealand windsurfing in general.

7.2 No candidate for membership who has previously been expelled from the Association for non-payment of subscriptions will be re-admitted to membership until all arrears have been paid in full.

7.3 A Member threatened with expulsion under Rule 7.1.4 shall be given a reasonable opportunity to explain his/her/its conduct before the National Committee reaches its decision. All complaints relating to Rule 7.1.4 shall be submitted to the Secretary in writing.

8 MODIFICATION AND INTERPRETATION OF THESE RULES

8.1 These Rules may be altered, added to or rescinded by the Members, subject to the following conditions:

8.1.1 notice stating the general tenor of any proposed alteration or addition, or the reasons for any proposed rescission, shall be given to each Member who is entitled to vote (or in the case of Individual Members, to their Representative or Representatives), at least 30 days before the vote is to be taken;

8.1.2 if the proposal is to be voted on at a meeting of the Members (as opposed to a postal vote), the proposal may be amended during the course of the meeting;

8.1.3 no motion to alter, add to or rescind any of these Rules shall be effective unless it is carried by a 75% majority of the Representatives entitled to vote.

8.2 In the event of any dispute, doubt or difference arising as to the interpretation or application of these Rules or any of them, the decision of the National Committee (having first sought legal advice if considered appropriate) shall be final and binding.

9 REGULATIONS AND BY-LAWS

9.1 The National Committee may from time to time make such regulations and by-laws concerning the affairs of the Association as it considers necessary or desirable to better achieve the objects of the Association, provided the regulations and by-laws are not inconsistent with these Rules as modified from time to time.

9.2 Any such regulations and by-laws may be amended or rescinded by the National Committee, subject to the requirements set out in Rule 9.1.

9.3 No regulations or by-laws made in accordance with Rule 9.1 or amended or rescinded in accordance with Rule 9.2, shall be deemed to constitute an alteration of, addition to or rescission of these Rules or any of them.

10 GENERAL MEETINGS

10.1 The annual general meeting of the Association shall be held within 5 months of the end of each financial year, on a date and at a time and place to be determined by the National Committee.

10.2 Special general meetings of the Association shall be held whenever the National Committee determines that such a meeting is necessary or desirable, or whenever the Representatives of at least 3 Members of the Association call for such a meeting to be held. The National Committee shall determine the date, time and location of any special general meetings, but in doing so, shall use its best endeavours to be fair to both the Members requesting the meeting, and all the other Members.

10.3 The business to be conducted at the annual general meeting shall include the approval of the Annual Financial Statement, the election of the Officers and the National Committee, and any other business that can properly be dealt with by the Members in general meeting and which is notified to the Secretary and approved by the National Committee before the notice of the annual general meeting is sent out to the Members. The business to be conducted at special general meetings shall be the business for which the special general meeting in question was convened or requested to be convened, provided that it is business which can properly be dealt with by the Members in general meeting.

10.4 Unless at least 50% of the Representatives entitled to vote consent to a shorter period of notice, at least 30 days notice of any annual general meeting or special general meeting shall be given to all the Members who have previously supplied to the Association an address to which notices may be sent (or in the case of Individual Members, to their Representative or Representatives). Each notice shall state the general tenor of the business to be dealt with at the meeting.

10.5 Notice of meetings may be given to any Member (or in the case of Individual Members, to their Representative or Representatives) by personal delivery, facsimile or post. Any accidental omission to give notice to any Member or Representative who was entitled to receive it, shall not invalidate any decisions taken at the relevant meeting.

10.6 The quorum for general meetings shall be 5 Representatives of Members who are entitled to vote, present in person or by proxy. If there is no quorum present at the appointed time, those present in person shall use their best endeavours to encourage other Representatives to attend or to submit proxies. If there is still no quorum within one hour of the appointed time, those Representatives present in person or by proxy shall constitute a quorum regardless of their number.

10.7 The President for the time being of the Association shall act as chairman of any general meeting, or if he or she is not present, then those Representatives present in person shall elect one of their number to serve as chairman of the meeting. The President shall continue as chairman throughout the meeting regardless of whether he or she has retired from or been voted out of office during the course of that meeting.

10.8 With the consent of the Members present in person, the chairman may adjourn any general meeting to a later time or date, but no adjournment shall be permitted to a time or date beyond the appointed time or date specified in the notice convening the meeting.

11 VOTING

11.1 At general meetings, votes shall be taken by the method of voices for and against, but if after using that method there is no clear indication of the outcome of the motion, then the vote shall be taken by a show of hands. In the case of an equality of votes, the chairman shall have a casting vote. A simple majority shall be sufficient to pass any Members' resolution, except a resolution to alter, add to or rescind these Rules which shall require the support of 75% of the Representatives who are entitled to vote.

11.2 Representatives who are entitled to vote at general meetings may do so by proxy. The minimum requirements for a valid proxy are that the Representative nominates the person who is to vote on his or her behalf, that person must be an Individual Member, an Honorary Member or a bona fide member of a Member Club, and the nomination must be in writing and received by the Secretary prior to or at the commencement of the meeting in question. Proxies are automatically revoked at the conclusion of the relevant meeting.

11.3 Instead of holding a general meeting (other than the annual general meeting) the Representatives may pass valid resolutions by means of a postal vote conducted by the Secretary. All Representatives who are entitled to receive notice of general meetings (whether via their Member Club or directly) and to vote at general meetings must be invited to participate in the postal vote, but any accidental omission to issue the invitation to any Member or Representative entitled to receive it, shall not invalidate any resolutions passed pursuant to the postal vote. A postal vote shall not be effective unless at least 5 Representatives entitled to vote respond within the prescribed time. In all other respects, postal votes shall be conducted as closely as possible in accordance with the requirements for general meetings.

11.4 All Representatives shall be entitled to vote, except those whose voting rights have been suspended pursuant to Rule 6.3 and Representatives of Members whose terms of admission to membership of the Association excluded the right to vote.

12 NATIONAL COMMITTEE

12.1 The National Committee shall be comprised of:

12.1.1 the elected Officers of the Association;

12.1.2 the head of each of the recognised subcommittees of the Association from time to time;

12.1.3 each of the seven Regional Representatives;

12.1.4 any other person who the Members may decide to appoint to the National Committee.

12.2 All appointees shall hold office from the end of the annual general meeting at which they were appointed, to the end of the following annual general meeting, unless they become disqualified from serving on the National Committee during that period.

12.3 The Member Clubs whose headquarters are located in a particular Region will nominate one of their Representatives to be the Regional Representative for that Region on the National Committee, and will advise the Secretary in writing of their nomination. In the case of a dispute, the nominee of a majority of the relevant Member Clubs will be selected. In the case of a tie, the President will determine which of the tied candidates is to be the Regional Representative.

12.4 No person may continue to serve on the National Committee if that person ceases to be an Individual Member, an Honorary Member or a bona fide member of a Member Club or the Secretary receives a written notice signed by an officer of each of the Member Clubs who nominated that person, revoking the nomination. If any Member Clubs revoke any nomination they previously made, they may nominate another person to take the place of the person removed from the National Committee. Any person serving on the National Committee by virtue of being an elected Officer or head of a subcommittee, who ceases to be an Officer or the head of a subcommittee (as the case may be), shall no longer serve on the National Committee. Any casual vacancies on the National Committee arising otherwise than by reason of the revocation of a previous nomination by Member Clubs, may be filled by a majority vote of the National Committee until the next annual general meeting. The National Committee may enlist the services of additional people to assist it in its deliberations, as and when the National Committee considers it necessary or desirable.

12.5 All persons appointed to serve on the National Committee shall be entitled to be reimbursed for all reasonable expenses they may incur in attending or participating in meetings of the National Committee, provided the Association has sufficient funds. Any dispute as to whether the Association has sufficient funds shall be determined in the first instance by the Treasurer, and if at least three members of the National Committee object to his or her determination, then by the Members of the Association at their next annual general meeting or special general meeting. The Association shall use all reasonable endeavours to reimburse the members of the National Committee for any reasonable expenses they may incur in travelling to an annual general meeting of the Association.

12.6 The National Committee shall be responsible for the day-to-day management of the affairs of the Association, for overseeing the activities of the Officers, and for all policy decisions, provided that they are consistent with these Rules (as modified from time to time). In furtherance of its duties and responsibilities, the National Committee may set the level of annual subscriptions for each financial year, borrow money from any suitable source and give security over the property of the Association in support of that borrowing, make and modify regulations and by-laws of the Association, and do such other acts and things as the National Committee may consider to be necessary or desirable to achieve the objectives of the Association. Any expenditure by or on behalf of the Association of $500.00 or more on any one item shall require the prior approval of the National Committee.

12.7 The National Committee may make decisions in any of the following ways:

12.7.1 at National Committee meetings;

12.7.2 by postal vote or by circulating a written resolution to be signed by the members of the National Committee;

12.7.3 by conference call over the telephone.

12.8 Notice of every proposed National Committee meeting, conference call, postal vote or written resolution shall be given to every National Committee member who is entitled to participate and who has supplied to the Association an address for the service of notices. At least 7 days notice shall be given of National Committee meetings and conference calls, and the notice shall be in writing and shall state the general tenor of the business to be discussed.

12.9 National Committee meetings, conference calls, postal votes or written resolutions shall be convened or initiated by the Secretary whenever requested by the President or at least three members of the National Committee.

12.10 The quorum for National Committee meetings and conference calls, and the necessary majority required to carry a postal vote or written resolution, shall be 50% of the National Committee members entitled to vote, acting in person or by proxy. All current members of the National Committee shall be entitled to vote either in person or by proxy. The minimum requirements for a valid proxy are that the National Committee member nominates the person who is to vote on his or her behalf, that person must be an Individual Member, an Honorary Member or a bona fide member of a Member Club, and the nomination must be in writing and received by the Secretary prior to or at the commencement of the meeting or conference call in question. Proxies are automatically revoked at the conclusion of the relevant meeting or conference call.

12.11 The President shall act as chairman of all National Committee meetings and conference calls, or if he or she is not present within 15 minutes of the appointed time for the meeting or conference call, then those members of the National Committee who are present at that time shall elect a chairman.

12.12 In all other respects, the National Committee may regulate its decision-making procedures as it sees fit, consistent with its responsibilities and privileges, the objects of the Association, and the provisions of these Rules.

13 SUBCOMMITTEES

13.1 The National Committee may from time to time create subcommittees for any purposes within the National Committee's scope of authority, and appoint members of the National Committee to serve on those subcommittees. The National Committee may delegate any of its functions to the subcommittees and shall determine the procedures to be followed by those subcommittees in carrying out those functions.

13.2 Until determined otherwise by the National Committee, there shall be four standing subcommittees comprising:

13.2.1 Racing;

13.2.2 Publicity;

13.2.3 Women;

13.2.4 Instruction.

Each of those standing subcommittees shall appoint a head of their subcommittee, who shall represent the subcommittee on the National Committee. Subcommittees may revoke any such appointment and appoint a substitute person at any time. No such appointment or revocation shall take effect until written notice of the appointment or revocation has been received by the Secretary.

14 VALIDITY OF ACTS DONE BY COMMITTEES

All acts done and decisions taken by the National Committee or any subcommittees of the National Committee shall be valid notwithstanding the fact that there is any defect in the appointment of any member of the relevant committee or subcommittee, or any accidental failure to give notice of a meeting, conference call, postal vote or written resolution to any member of the relevant committee or subcommittee, provided that there was a quorum in each case. Members of the National Committee or its subcommittees, may participate in the conduct of their business notwithstanding the fact that they may be interested in the outcome of that business in another capacity, provided that they act in good faith and in the best interests of the Association.

15 APPOINTMENT OF OFFICERS

15.1 The Officers of the Association shall comprise the President, the Vice-President, the Secretary and the Treasurer.

15.2 The Officers shall be elected by the Representatives at each annual general meeting, and they shall hold office from the end of the meeting at which they were appointed to the end of the following annual general meeting, unless they are disqualified from holding office during that time.

15.3 Officers shall cease to hold office if they:

15.3.1 cease to be Individual Members, Honorary Members or bona fide members of a Member Club;

15.3.2 resign;

15.3.3 are removed from office by the Representatives.

4. Any Officer disqualified from holding office pursuant to Rules 15.3.1 or 15.3.2 shall be promptly replaced by a person nominated by the National Committee, and that substitute person shall hold office (unless earlier disqualified) until the next general meeting.

5. Officers disqualified from holding office pursuant to Rule 15.3.3 shall be replaced by a person elected by the Representatives at the general meeting at which the original Officer was removed from office, and the replacement person shall hold office (unless earlier disqualified) until the next annual general meeting.

15.6 The office of Secretary and Treasurer may be held by the same person, provided that that person may not sign cheques or other negotiable instruments of the Association in both capacities.

16 DUTIES AND POWERS OF THE PRESIDENT

16.1 The President shall be a member of all subcommittees, ex officio, and shall preside at all meetings of the Association and the National Committee.

16.2 The President shall have power:

16.2.1 to decide the order of business, to put motions and to declare the result;

16.2.2 in the case of an equality of votes, to exercise a casting vote in his or her capacity as chairman (irrespective of whether the President has also cast a vote as a Representative);

16.2.3 to order the removal from a meeting of any person obstructing the business of the meeting or behaving in a disorderly manner or any person not entitled to be present;

16.2.4 to declare a meeting closed, or, with the consent of those present, to adjourn the meeting in accordance with the requirements of these Rules;

16.2.5 to convene a special general meeting or a National Committee meeting or conference call, and to initiate a National Committee postal vote or written resolution;

16.2.6 generally to do and perform all such other lawful acts and things as may be necessary or desirable to conduct the business of the meeting with order and regularity.

17 DUTIES AND POWERS OF THE SECRETARY

The Secretary shall:

17.1 call and attend all general meetings of the Association and meetings or conference calls of the National Committee, and keep all minutes of those meetings or conference calls;

17.2 implement and carry into effect all decisions of the members of the National Committee where that responsibility has not been specifically allocated to some other person;

17.3 maintain the register of members in accordance with the requirements of the Act;

17.4 prepare immediately prior to each annual general meeting an annual report of the business and proceedings of the Association since the last annual general meeting;

17.5 at the request of the President or the National Committee, produce any correspondence, books, records or property of the Association within his or her possession or control, and on vacating office, deliver to his or her successor or other authorised person all such correspondence, books, records or property;

17.6 obey all such lawful instructions and perform all such lawful acts and things as may be given or required to be done by the Representatives, the National Committee, the Act and these Rules;

17.7 assist the Treasurer in the collection of subscriptions and other income, the issue of receipts, and the payment of all expenditure of the Association;

17.8 do and perform all such other lawful duties as usually pertain to the office of Secretary.

18 DUTIES AND POWERS OF THE TREASURER

The Treasurer shall:

18.1 collect the moneys due to the Association and issue a receipt in a form approved by the National Committee;

18.2 deposit all such moneys in the name of the Association in a bank account approved by the National Committee;

18.3 keep the accounts of the Association;

18.4 prepare immediately prior to the annual general meeting the Annual Financial Statement required by the Act to be submitted to the Members, including a statement of income and expenditure during the last financial year, a statement of the Association's assets and liabilities as at the close of the last financial year, and a statement of all mortgages, charges and securities effecting the Association's property;

18.5 pay wages and other expenses as authorised by the National Committee;

18.6 obey all such lawful instructions and do and perform all such lawful acts and things as may be given or required to be done by the Representatives, the National Committee, the Act or these rules;

18.7 do and perform all such other lawful duties as usually pertain to the office of Treasurer.

19 REMUNERATION OF OFFICERS

The Representatives shall determine the remuneration, if any, to be paid to the Officers in recognition of their services. Any of the Officers may operate as an independent contractor, providing services to the Association on a contract basis rather than as an employee. The Officers shall be entitled to be reimbursed for any out-of-pocket expenses they may reasonably incur in the course of performing their duties.

20 REVENUES

20.1 The activities of the Association shall be funded from annual subscriptions, and such other sources including donations, grants, bequests, sponsorships, commissions, fees and loans as the National Committee may determine from time to time.

20.2 All income of the Association which is not immediately required to meet expenditures, may be invested in such manner as the National Committee may see fit.

20.3 The funds of the Association may be utilised for any purpose which the National Committee in its absolute discretion considers to be consistent with the attainment of the objects of the Association, subject to the requirements of the Act and these Rules.

21 ACCOUNTS

21.1 The Financial Year of the Association shall expire on 31 March in each calendar year and the Accounts of the Association shall be made up as at that date.

21.2 Unless required in any particular instance by the Representatives, or by the Registrar of Incorporated Societies pursuant to the powers invested in him or her by the Act, the Accounts and the Annual Financial Statement shall not be required to audited.

22 COMMON SEAL

The Association shall have a common seal which shall be kept in the custody of the Secretary, and shall not be affixed to any document or instrument except in pursuance of a resolution of the Representatives or the National Committee. Any document or instrument to which the seal is affixed shall also be signed by any two current members of the National Committee.

23 KZ AND NZL NUMBERS

The Association shall assume responsibility for the issue and (in appropriate cases) forfeiture of KZ or NZL numbers for all classes, makes or models of windsurfer in New Zealand. The Association shall maintain a register of the holders of all such KZ or NZL numbers and may impose a levy, as determined by the National Committee, for the receipt and/or retention of a KZ or NZL number.

24 REGISTERED OFFICE

The Association shall at all times have a registered office, and shall keep the Registrar of Incorporated Societies advised of the location of the registered office, in accordance with the requirements of the Act.

25 LIQUIDATION

25.1 The Association may be put into liquidation in the manner provided by section 24 of the Act.

25.2 Upon any such liquidation, the assets of the Association shall, after payment of all liabilities, be disposed of in such manner as the Representatives shall determine, provided that they shall not be divided amongst the Members but shall be distributed amongst some body or bodies having similar aims to those of the Association.

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