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New risk management regulations could close windsurfing schools

The worst case scenario could be that some windsurfing schools could cease operating if they become subject to new regulations planned for introduction later this year. From October 2014, without a current outdoor safety audit certificate it will be an offence to provide activities which involve significant hazards and some level of instruction or leadership. It is anticipated that typical up-front audits will cost between $1300 and $2500.

(from http://www.tianz.org.nz/main/adventure-tourism-review/)
The registration scheme

The registration scheme will be run by an organisation that will be appointed by the Department of Labour.
Safety auditors will need to be accredited by this organisation in order to carry out audits of operators.

There will be a three-year transition period (October 2011 – October 2014), by the end of which all adventure tourism businesses must be registered and operating under a current safety certificate.

Who needs to be registered and audited?
Approximately 1500 operators will need to be registered and audited to the new standards before October 2014. The three year transition period allows time for this to be completed and for existing safety audits to run their term before a new audit is required under the new regime.

From October 2014, without a current outdoor safety audit certificate it will be an offence to provide activities which involve significant hazards and some level of instruction or leadership.

Proposed new regulations clarifying who needs to be registered and audited are due to be released by the Department of Labour (DOL) in late July/early August 2011.

From 1 October - 31 December 2011, based on the criteria for registration, oprators who believe they need to be registered and audited will be asked to provide basic information to DOL about their business.

From January 2012, DOL will review operators and begin prioritising activities (based on risk) and advising operators in order of priority to get a safety audit.

After receiving a request from DOL, operators will have nine months to be audited by an accredited safety auditor, or by 1 October 2014, whichever date is earlier.

Accredited auditing bodies

DOL is planning to accredit auditing bodies in 2012. This will help clarify which audit providers can be used for what activities (based on risk).

In anticipation that they will be accredited auditing bodies, Qualmark and OutdoorsMark are planning to run a series of pilots in June 2011 to explore how businesses can receive both Qualmark and OutdoorsMark in the same audit, saving operators time and money.

Who doesn't have to be registered and audited?

Operators that come under the umbrella of Maritime New Zealand and the Civil Aviation Authority - adventure aviation activities and commercial jet boating and rafting - won’t be required to undergo a separate safety audit or be registered under this scheme.

The regulations won’t apply to organisations that don’t charge fees, like schools or voluntary clubs or groups.

How much will it cost?
The cost of registration will be built into the audit fee. It is anticipated that typical up-front audits will cost between $1300 and $2500, depending on the activity.

The period between audits has yet to be established. Operators will be able to choose their audit provider from the Department of Labour accredited list. Exact costs will become known when these providers complete the accreditation process.

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Here's the timeline (from http://www.tianz.org.nz/main/timelineandwhatshappenedtodate/)

Late July/early August 2011
Proposed new regulations clarifying who needs to be registered will be released by the Department of Labour for public consultation.

August 2011
Public consultation on the generic guide being developed by TIA and ONZ. Focus group/s give feedback.

1 October 2011
Department of Labour sign off the generic guide.

October/November 2011
TIA holds operator workshops to educate operators about the generic guide and what it means for their business.

1 October – 31 December 2011
Based on the criteria for registration, operators who believe they need to be registered will be asked to provide basic information to the Department of Labour about their business.

January 2012
The Department of Labour will review operators and begin prioritising activities (based on risk) and advising operators (in order of priority) to get a safety audit.

After receiving a request from DOL, operators will have nine months to be audited by an accredited safety auditing provider, or by 1 October 2014 (whichever is earlier).

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